Records Management Forms

Archival Transfer List and Receipt (ARC-1 Form)

• ARC-1 Preparation Instructions (pdf) (video)
• Blank ARC-1 Form (Word) Aug 2013
• Blank ARC-1 Continuation Form (Word) Jul 2012
• Completed Sample ARC-1 (pdf)

Archival Transfer Folder List (ARC-2 Form)

• ARC-2 Preparation Instructions (pdf) (video)
• Blank ARC-2 Form (Word) Oct 2011
• Blank ARC-2 Continuation Form (Word) Oct 2011
• Completed Sample ARC-2 (pdf)

Archival Microform Transfer List and Receipt (ARC-3 Form)

• ARC-3 Preparation Instructions (pdf)
• Blank ARC-3 Form (Word) Nov 2012
• Blank ARC-3 Continuation Form (Word) Nov 2012

Certificate of Records Destruction (RM-3 Form) April 13, 2021

• RM-3 Preparation Instructions (pdf) (videos)
• Reporting Destruction Tip Sheet (pdf)
• Volume Equivalency Table (pdf)
• RM-3 Form
• In-Progress Dashboard
• Completed Form Search

If the destruction will be taking place via the State Records Center:

• Please see this page under the heading "Prepare Boxes for Destruction by the State Records Center".

If you have questions about which version of the form to use, please contact your records analyst.

Records Center Retrieval Request (RM-18 Form)

• Blank RM-18 (Word) May 2012

Records Survey (RM-19 Form)

• RM-19 Description and Preparation Instructions (pdf) (video)
• Tip sheet (pdf)
• Blank RM-19: Two pages (Word) Sep 2013
• Completed Sample RM-19 (pdf)

Records Locator Inventory (RM-20 Form)

• RM-20 (Excel) Instructions, Template, & Sample Dec 2012
• RM-20 Description and Preparation Instructions for Word Version (pdf)
• Blank RM-20 template (Word) Oct 2011

Records Officer Designation and Responsibilities (RM-25 Form)

• RM-25 Preparation Instructions (pdf)
• Tip Sheet (pdf)
• Blank RM-25 Form (Word) Nov 2012